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Corporate responsibility and sustainable development code

In order to bind its economic development objectives to compliance with fundamental  ethics and sustainable development principles, Artelys states that it commits to the principles contained within the documents referenced below. Artelys acknowledges that they represent the most basic of human rights.

• The Universal Declaration of Human Rights, Adopted and proclaimed by General Assembly resolution 217 A (III) of 10 December 1948;

• The United Nations Convention on the Rights of the Child, adopted by the General Assembly of the United Nations, in its resolution 44/25 of 20 November 1989;

• The International Labour Organization (ILO) Declaration on Fundamental Principles and Rights at Work, adopted in 1998, which states:
Freedom of association and the effective recognition of the right to collective bargaining;
Elimination of all forms of forced or compulsory labour;
Effective abolition of child labour;
Elimination of discrimination in respect to employment and occupation

To date, Artelys is proud to state that it has never assigned any information processing, data entry, or any other activity to any subcontractor based in a country with low cost of labour outside the EU.

Artelys ever has to seek such subcontractors, Artelys will encourage ethical behaviour on the part of its partners by elaborating solutions aimed at establishing long-term partnerships. These efforts will be particularly directed towards those made vulnerable because of their economic engagement with Artelys.

The demonstration by a subcontractor of its conformity with an internationally recognized social or ethical quality standard, such as the SA 8000 (2001) norm, will be considered as an element of proof of ethical behaviour.

Any case of non-compliance with the principles stated in this code by a subcontractor, either through a deliberate choice not to comply or because regular violations have been witnessed during visits, may lead to the termination of the business relationship.

Requirements

Artelys has defined its ethical requirements with respect to the following criteria:

Child labour;
Forced labour;
Prohibited disciplinary measures and harassment;
Discrimination;
Freedom of association and of collective bargaining;
Duration of work;
Remuneration;
Hygiene, health and safety

Child labour

Artelys will not emply any person younger than fifteen (15) years of age. This limit will be increased if (i) this age is less than the age at which compulsory education is completed, in which case the latter will serve as a minimal reference, or if (ii) local regulations impose a higher minimal limit, for both workers and apprentices (with professional status and a specific contract), in which case that limit will become the new reference.

In addition, Artelys agrees to the terms of Article 3 Paragraph 1 of ILO Convention 138, which states that “The minimum age for admission to any type of employment or work which by its nature or the circumstances in which it is carried out is likely to jeopardise the health, safety or morals of young persons shall not be less than eighteen (18) years.”

As a consequence, the acceptable age limit for a worker will depend on the kind of work involved, in terms of content and arduousness. Therefore, dangerous work or those involving the transport of heavy loads, as well as overtime or night work, will be prohibited before eighteen (18) years of age.

Furthermore, Artelys reserves the right to immediately cease any business relations with suppliers or subcontractors who contravene the principles stated in ILO Convention 182 regarding the Worst Forms of Child Labour, which contain, among others, all forms of slavery, or practices similar to slavery, such as the sale and trafficking of children, debt bondage and serfdom, as well as forced labour, and work which, by its nature or the circumstances in which it is carried out, is likely to harm the health, safety or morals of children.

Forced labour

Artelys prohibits forced or compulsory labour, for whatever reason, as defined in Article 2 Paragraph 1 of ILO Convention 29: “Forced or compulsory labour is any work or service that is exacted from any person under the threat of a penalty, and which the person has not entered into of his or her own free will.”

Prohibited Disciplinary Measures and Harassment

Artelys prohibits recourse to corporal punishment and to any other form of mental or physical coercion, verbal or physical abuse, or threat of physical abuse, as well as to sexual harassment and any other form of harassment.

Discrimination

Artelys guarantees to every individual the right to equal protection against discrimination, which includes any distinction, exclusion or preference made on the basis of race, colour, sex, religion, political opinion, national extraction, social origin or sexual orientation, which has the effect of nullifying or impairing equality of opportunity or treatment in employment or occupation.

Artelys prohibits all discrimination with regard to employment, remuneration (following the “equal pay for equal work” principle), access to training, promotion or affiliation with a worker's union.

 Freedom of Association and Collective Bargaining

Artelys recognizes that workers and employers have the right, without prior approval, to form organizations of their choosing and to affiliate and negotiate collectively in a free and independent manner, and commits to respecting the free exercise of the right to organize in accordance with the regulations of the country of operation.

Workers should be able to enjoy adequate protection against any act of discrimination aimed at impairing the aforementioned freedom to organize with respect to the workplace.

In countries where these civil liberties are restricted by law, Artelys encourages suppliers and subcontractors to favour any measure aimed at encouraging the development of workers’ social dialogue and freedom of expression with regards to their working conditions.

Duration of Work

Work duration (daily, weekly, monthly, yearly) will be determined according to the regulations in the country of operation.

Notwithstanding, workers will benefit from at least 1 (one) day of 24 (twenty-four) consecutive hours of rest for each period of 7 (seven) days and a yearly paid annual leave.

Only in exceptional economic circumstances will Artelys resort to asking its employees to work overtime. Local regulations regarding overtime work will be taken into account. Artelys will ensure that overtime work does not become common practice.

The decision to work overtime will always be made on a voluntary basis. Overtime work will be paid in agreement with legal or conventional rates and will always be subject to a bonus.

Every worker whose remuneration is not a lump sum must have access to a comprehensive, objective and detailed report of the completed working time.

Remuneration

Every worker will be paid at least the national or local statuory minimum wage, or the minimum wage in force in the relevant industrial sector. The highest of these wages will be used as the minimum wage. Every worker will be provided with benefits as defined by local law.

Any deduction to the remuneration for a disciplinary reason or for any other reason that is not present in the regulation in force is prohibited unless the employee formally approves it. Every worker must be able to understand the mode of calculation used to establish his or her remuneration, as well as the elements that constitute this remuneration.

Hygiene, Health and Safety

Artelys takes all appropriate measures in order to guarantee a safe and healthy workplace that corresponds to the highest professional standards reflecting state-of-the-art practices, and taking specific dangers into account.

In particular, workers are guaranteed that: 

Workplaces, machinery, equipment and processes under their control will be safe and without risk to their health;
Information will be provided concerning potentially hazardous equipment and products, the correct use of chemical substances, as well as instruction on how known hazards are to be avoided;
Where necessary, adequate protective clothing and protective equipment will be provided to prevent, so far as is reasonably practicable, accidents and adverse effects on health;
Access to health care will be guaranteed;
Workplaces, bathrooms, lunchrooms, lockers, dormitories and, in general, the various places likely to host workers, will be acceptable in terms of available space, ventilation, temperature, light and noise;
Drinking water will be available and accessible;
Alarm systems and fire extinguishers will be in perfect condition and suited to the risks;
Emergency exits will be well indicated and easy to access and to use.

Since all responsibilities regarding health and safety on an industrial site lie with the site management team, measures taken to ensure that safety requirements are met will not be the cause of any form of expense or deduction from the workers' salary.

Communication

The Corporate Responsibility and Sustainable Development Code must be accessible to the workers or whose benefit it was created. Artelys will use various means of communication, that take into account the existence of specific constraints such as the remoteness or the diversity of recipients.